An amazing opportunity has presented itself with our client based in the Pinetown area for an Executive Assistant.
Coordination of regular feedback or reporting sessions for the CEO.
Identify corporate initiatives together with the CEO.
Drive initiatives including escalating concerning issues to CEO or relevant division within the organisation.
Plan & design initiatives / programmes and proactively monitor overall progress, resolving issues and initiating corrective action as appropriate.
Ensure projects progress on schedule and within prescribed budget.
Develops, assists and oversees CEO related communications including effectiveness of communication.
Compiles CEO quarterly report to the Board.
Evaluate, develop and improve communication tools, methods and best practices to be used for CEO / corporate communication.
Ensures timely requests and compilation of reports from prescribed contributors.
Proactively engaging stakeholders to fulfil a business need identified in collaboration with the CEO to completion.
Manage, builds and maintain strong relationships with key stakeholders in order to achieve business goals.
Manage internal stakeholder engagement related functions and liaise with other functional leads.
Responsible for managing corporate events calendar in collaboration with HR to ensure integration into the company strategy.
Plans logistics and manages overall coordination of various activities related to the CEO in order to deliver on events and related communications.
Develop, monitor and report on financial effectiveness of the Office of the CEO and inform the CEO of any possible deviations, causes and remediation.
Take personal accountability for resolving queries lodged with the Office of the CEO, and feedback to the CEO upon resolution.
Act as initial point of contact for escalated internal customer queries and for queries from other external stakeholders.
Evaluate correspondence and communication prior to it being reviewed by the CEO, and draft responses where appropriate.
Analyse, interpret and deliver relevant information to the CEO.
Interface with the executive’s direct reports and resolve issues Advise the CEO on ongoing issues and programmes including preparation of reports for analysis and action by CEO.
Bachelor’s degree (preferable in Business Management, Marketing, Communications or equivalent)
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Five (5) years working experience in a support role in an executive office
Excellent communication (verbal and writing) skills
Knowledge of SAP preferable
Member of Chartered Secretaries of Southern Africa preferable